Set up Webex in your Learning Management System

Customize your courses with Webex.

Getting started with Webex in your
Learning Management System

Webex brings video and messaging collaboration right to faculty and students inside your LMS.

There are three key features of Webex built just for higher education:

Classroom Collaboration

Organize students into project groups in seconds.
Work together on any device, anywhere, on or off-campus.
Everyone can chat, meet and share files securely.

Virtual Meetings

Schedule one-off or recurring virtual classrooms or meetings with students and colleagues.
Give access to full or partial recordings of class sessions.
Synchronize meetings with your LMS calendar.

Office Hours

Set up time slots for 15, 30, 45 and 60-minute.
Apply an appointment buffer to allow for meeting over-runs.
Notifications for scheduled meetings are pushed directly to you via email.

Set up: Step 1 - Customizing your class

Now Webex is integrated into our Learning Management System, we'll show you the steps to add the features to your classes.

Getting setup is quick and easy. For each course you can decide what tools you want to use: Classroom Collaboration (Webex), Virtual Meetings (Webex Meetings) and Office Hours (Meetings Scheduler).

To begin, head to your course in the LMS and look for the Cisco Webex option in your menu. You’ll then be taken to Setup:

By default, all three options are disabled per course. You can update your choices at any point, so give them all a try.
You’ll see a tab appear for each option that you enable after clicking Apply.

For tips on how these features can work best for you, check out our Teacher Comparison Table.

Set up: Step 2 and 3

Webex Meetings Attendance Grading

If students receive grades for attending your class sessions, you can automatically assign those points by enabling attendance grading. Determine the number of points available, and, if necessary, the category to which those points should be applied.

Note: You cannot undo this feature once it is enabled so please consider carefully if it is appropriate for your class needs.

Reminder Bot

Students have a lot going on, and it can be helpful to send a reminder of upcoming classes. The Reminder Bot posts a message into your Class Collaboration Space, and in the Webex Space before class or a meeting is about to start. Select Turn On and select when you would like reminders sent.

Step 4a

Enabling Classroom Collaboration

Cisco Webex Classroom Collaboration is an easy way to message a student, chat with a group, and share files with everyone.
There are two options for getting started, Create a Team or Create a Space:

Create a team that lets you organize multiple Spaces under a common theme (the course). You’ll have a general Space for course discussion, to begin with, and you can create more Spaces as you need them. Students can also create their own Spaces for study groups. Everyone can see all of the created Spaces within a team and choose the ones they want to join.

Create a Space that will create one general Space that you can invite your students into. There isn’t an option to create other Spaces, everything will take place in one general space.

Unless you are certain one general space is all that is required, it’s recommended to create a team and then have multiple spaces for different conversations that will take place around the course.

Once you have your spaces going, it is easy to open up the menu of options where you can call a student, send a message, add people to a Space or search all the files that have been shared in the Space.

Tip: If you ever need to send a direct message to a student, simply click the Members tab and select the student you are looking for. You are now able to have a 1:1 conversation with that student.

Step 4b

Virtual Meetings

With Virtual Meetings, you can create and manage all of your virtual meetings, for the classroom inside the LMS. You can choose three types of meetings:

Webex Meetings
Webex Events
Webex Training

For instance, if the class meets on Monday, Wednesday and Friday, choose weekly from the reoccurrence menu and tick the box for those dates.

Students and teachers can see all of the scheduled meetings for the course in the Upcoming tab and the Reminder Bot sends a reminder to all attendees before lectures are due to take place. Recorded your lecture? The recording will be automatically be posted under Past Meetings.

Step 4c

Office Hours

Office Hours is a simple way to provide a calendar of availability to your students outside of scheduled lectures. You simply provide open timeslots that students can book to meet with you.

When a student clicks a slot, they can add details on what they want to talk about and once a slot has been booked, it will show as booked to anyone else.

The meeting will appear in your Upcoming Meetings tab, and you’ll also get a handy email with the meeting link and joining information.

Analytics

The Analytics tab gives you an overview of utilization. It provides you with information on:

The number of Spaces have been created inside the course.
The number of meetings scheduled for faculty and students.
The amount of Open Office hours that have been booked.