Call and schedule

Starting and answering calls

In Webex, you can start video calls with individuals or whole teams in Spaces. Audio-only calls are possible too.

Start a call

There are different ways to call in Webex.
One easy way is to:

Step 1

Click the Search field.

Step 2

Start typing the name of the person or Space you want to call.

Step 3

Click the name of the person or Space in the results list.

Step 4

Click the Call icon at the top right of the Space.

Step 5

Click Start with video.

Answer a Call

When you receive a call, you’ll see a notification allowing you to:

Answer: to take the call.
Decline: if you can’t answer now.
Message: if you want to answer with a chat message instead.

Schedule a meeting from a Space in Webex

You can schedule a meeting directly from a Space in Webex and easily invite all the members.

Step 1

Click the Schedule tab.

Step 2

Click Schedule a meeting.

Step 3

Click Open. This will open an invitation in your calendar app.

Step 4

Enter the meeting title, date, and time.

Step 5

Click Send.

Schedule a meeting from your work calendar

Your administrator needs to set up Cisco Webex Hybrid Calendar Service for this scheduling method to work.

Step 1

Go to your calendar app, schedule a meeting, and invite some people.

Step 2

Enter the meeting title, date, and time.

Step 3

Enter @meet in the Location field. This tells the system to create a Webex meeting and will automatically add the meeting details after you send it.

Step 4

Click Send.

Invite someone from within a call

When a call is running in a Space, you may wish to invite someone as a guest but not add them to the Space. To do this when on the call:

Step 1

Click the ... icon in the meeting window.

Step 2

Click Invite guests to meeting.

Step 3

Type the name of the person you want to invite or their email address.

Whiteboard

Whiteboards are powerful and simple tools to convey visual ideas and brainstorm on projects.
Within Webex you can share whiteboards both during and outside a meeting.

Within a meeting

Step 1

Click the ... icon in the meeting window.

Step 2

Click New whiteboard.

Step 3

Use the annotation tool to draw on the whiteboard. You can also continue an existing whiteboard previously shared in the Space.

Outside a meeting

Step 1

Click the Space where you want to share the whiteboard.

Step 2

Click the Content tab.

Step 3

Click Whiteboard.

Step 4

Click New whiteboard. Alternatively, you could re-open a whiteboard already shared in that Space.

Step 5

Use the annotation tools to draw on the whiteboard.

Step 6

Click the Share icon.

Step 7

Click Post snapshot for your whiteboard to appear in the chat thread.

Share screen

In Webex you can share your screen with others, including streaming videos.

Step 1

Click the Share screen icon.

Step 2

If you are planning to share a video, check Share computer audio and Optimise audio on top of the screen.

Step 3

Select the screen you want to show.

Step 4

Click Stop in the orange bar to stop sharing.