Information Technology

This section contains an adoption toolkit, use cases, banners, a poster, and a flyer.

Webex Meetings success playbook
for IT

So, you want to launch Webex Meetings in IT?

Use this checklist and guide to get support from your leaders, create awareness, and stimulate demand. Your time is precious so you don’t have to do everything, just what you have time for that makes the biggest impact. You don’t have to do everything at once and ask your colleagues to help you. Phase it out over several weeks, and the more time you devote, the more people will use Webex Meetings.

Adoption toolkit

What?	How?	Effort
Has everyone got Webex Meetings?	Ask your IT teams to confirm everyone has a Webex Meetings account and the calendar plug-in. Find out how new joiners get a Webex Meetings account and instructions on how to log in.	1 hour
Enlist the support of senior leaders.	Write to senior leaders asking them if they can send an email to everyone announcing the launch of Webex Meetings. Attach one or more of the use cases in this section that explains why it’s so useful.	20 mins
Get some links to ‘how to’ guides.	Ask your IT teams for links to getting started, hosting a meeting, joining a meeting and how to get an account. Use these links in all your communications. Here’s Cisco’s Collaboration Help Portal.	10 mins
Cook up a simple timing plan.	Get some of your colleagues together and come up with a communications plan that describes when each promotion will go out and who does what. See Communications Planning for guidance.	1 hour
Share a snappy tag line using a banner ad – Make Webex Meetings appeal to your departments.	Within the playbook, you will find posters and banners which target several departments. Find a space on your intranet to place a banner e.g. the HR section. You can also use it in emails and PowerPoints. Change the sting to suit your organization's personality and link it to a ‘how-to‘ guide.	2 hours
Show you care. Print a poster or flyer.	Print the poster or flyers. Put the poster up in the office, the restroom, meeting rooms and the flyers on colleagues' desks. If you’ve got digital signage in your buildings use that as well.	4 hours
Make the change you want to see. Add your Personal Room link to your email signature.	Webex Meetings gives everyone their own unique address for meetings. Find out what yours is, add it to your email signature so everyone sees it from now on and ask your colleagues to do the same.	10 mins
Write an email for your senior leader to send to the whole team.	We’ve written an example. Just adapt it to your own culture and organization's personality.	30 mins

Webex Meetings promotion assets – IT

Download

IT use cases

Download

IT flyer

Download flyer

Going the extra mile

Join the conversation

Would you like to meet and learn from Webex Meetings champions around the world? Come join us in the Cisco Collaboration community, where you can ask questions, find all of the great content discussed in this eBook, and more.

Want to put your stamp on it?

Would you like to rebrand or edit the content we’ve assembled here for IT?
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