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Project Manager

This book contains an adoption toolkit, use cases, banners, a poster, a flyer and use cases.

Webex success playbook for project managers

So, you want to launch Webex to project managers?

Use this checklist and guide to get support from your leaders, create awareness, and stimulate demand. Your time is precious so you don’t have to do everything, just what you have time for that makes the biggest impact. Enlist the support of a co-worker to help you. Phase it out over several weeks, and the more time you devote, the more people will use Webex.

Project management is changing

Most projects mean connecting diverse teams from around the world, managing deliverables and communicating around the clock. Next time, use Cisco Webex to deliver on time!

50%+

of all project budget risk is due to ineffective communication.*

50%

of workers will be remote by 2020 meaning it’s more crucial than ever to keep your project team digitally connected.**

*Source: The Essential Role of Communications
**Source: The London Business School

Adoption toolkit

What?

Has everyone got Webex?

How?

Ask your IT team to confirm everyone has a Webex account. Find out how new joiners get a Webex account and instructions on how to log in.

Effort?

1 hour

What?

Enlist the support of senior leaders.

How?

Write to senior leaders asking them if they can send an email to everyone announcing the launch of Webex. We’ve written an example to help you. Attach one or more of the use cases in this section that explains why it’s so useful.

Effort?

30 mins

What?

Need some guidance with Webex?

How?

Need help getting started? Use the best practices section of the playbook to get all the information you need. You can also use the Collaboration Help Portal to find more information, and there are lots of step-by-step guides for you to use too.

Effort?

10 mins

What?

Cook up a simple timing plan.

How?

Get some of your colleagues together and come up with a communications plan that describes when each promotion will go out and who does what. See Communications Planning for guidance.

Effort?

1 hour

What?

Set up your team with a Space in Webex.

How?

Create a Space in Webex but make sure you add a description for what the Space is to be used for. Give it a purpose, set the tone so everyone knows why they are there. Start your conversation today.

Effort?

30 mins

What?

Share a snappy tagline using a banner ad – Make Webex appeal to your departments.

How?

Within the playbook, you will find posters and banners which target several departments. Find a space on your intranet to place a banner e.g. the HR section. You can also use it in emails and PowerPoint. Change the tagline to suit your organization’s personality and link it to a ‘how-to‘ guide.

Effort?

2 hours

What?

Show you care. Print a poster or flyer.

How?

Print the poster or flyers. Put the poster up in the office, the restroom, meeting rooms and the flyers on colleagues' desks. If you’ve got digital signage in your buildings use that as well.

Effort?

4 hours

What?

Circulate the project manager use cases.

How?

We’ve written three compelling use cases that show you how Webex solves your everyday challenges. Share them with all of your colleagues in project management, you can email, print and showcase them on your intranet.

Effort?

30 mins

What?

Write an email for your senior leader to send to their.

How?

We’ve written an example. Just adapt it to your own culture and organization's personality.

Effort?

30 mins

Example email copy

To senior leaders in project management

Subject line:
Webex will help us improve the way we deliver projects. Can you help me promote it?

We’ve invested in Webex, a powerful, modern messaging and meeting solution that puts all the communications and information sharing tools we need for project delivery, all in one place. We want to accelerate its adoption in our project and change communities.

We’re writing a mini launch plan, and it would make all the difference if you could send an email that encourages all of us to use Webex. When we’re ready, we’ll send you a draft copy for your approval.

Thank you.

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Example email copy

From senior leaders to everyone in project management

Subject line:
A new kind of science for project success. An invitation to Webex.

Webex is a powerful, modern messaging and meeting solution that puts all the communications and information sharing tools we need for project delivery, all in one place.

We’re rolling it out to all project managers: I encourage everyone to try it out and use it in their projects. To get started and get support click here <insert link>

Please read the attached use case for more information about how Webex can make us more successful.

Looking forward to seeing us as early adopters and pioneers of new ways of working.

Thank you.

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Webex promotion assets – project management

Download

Project management flyer

Project management use cases

Going the extra mile

More questions about driving adoption of
Webex?

Join our “Ask Webex Adoption” Space in Webex to post your questions or thoughts.

Or, email WebexAdoption@cisco.com for more help.

How can we help?

Our Collaboration Help Portal is where you will find quick help guides, step-by-step instructions and technical information. Use the search bar to find everything you need about Webex.

Want to put your stamp on it?

Would you like rebrand or edit the content we’ve assembled here for Project Managers?
Click here to download a .zip of source files to share with your designers.