Cisco Webex Board promotional assets

Introducing Webex Boards email

When to use?

Let employees know what Webex Boards are, why you invested in them, when they will be available for everyone to use and ‘What’s in it for me’ for end users.

Best Practices

Format
Your email should have the following sections:

1. Attention-grabbing subject
Come up with a snappy title that will make your colleagues open your email.

2. Webex Boards introduction
Introduce Webex Boards and the reason why you have chosen them. If it’s replacing an older or existing video kit, be clear on how Webex Boards are an improvement to how they work today.

3. The 'why?'
Talk about the business goals and strategies you have, and why enabling employees with Webex meeting experiences will help you achieve them.

4. The 'how?'
Let users know what they can expect over the next few weeks and their actions.

5. Leadership and champion sponsor
A recognized figure in the organization, ideally a senior member of staff or someone who is respected should send this out. You may want to have an executive communications team review it first.

Test before sending
Send this email to yourself and a few colleagues to get feedback on how they think it will land with people. Check that all the hyperlinks work.

What should the reply address be?
Most executives don’t have time to reply to questions and comments coming back from employees. Depending on your software, try and configure the email to have a different reply address, ideally a mailer that many people can monitor and respond to. That way the project manager and/ or IT service owners can keep track and respond appropriately.

Example email copy

To all Cisco Webex Board users

Subject line: Reimagine your meetings with our new Cisco Webex Boards.

To all Webex Boards users,

We’re investing in great meeting experiences and that’s why you’ll find Webex Boards now in your meeting rooms. We’re banishing boring, audio-only meetings, and giving you HD video to meet with your colleagues’ face to face, no matter where they are. Along with crystal clear audio connections, so you can hear ideas from around the world.

The Webex Boards are simple to use, start your meeting with a simple push of the button. The device can even recognize you when you enter the room and tell you which meetings are scheduled. And, the best part of all, no more cables. You can tell the whole story with Powerpoint, videos, and more. Now that's making a real impact.

To get started with Webex Boards for your meetings, or to get support, check out this helpful guide.

Ready to join the meeting room revolution and ban boring audio meetings?

Thank you.
[EMAIL SIGNATURE]

Download email template

Cisco Webex Boards - promotional posters

We’ve designed posters in two different styles. Print out the one that matches your company’s style and put them up in your office, the restroom or close to your meeting rooms.

Download here

Cisco Webex Boards - promotional posters

Download here

The value of champions

A selection of champions from across your organization will make all the difference to your adoption efforts.

Finding champions from a variety of roles and departments will give you a well-rounded view of the use of Webex Boards across the organization, and a wide selection of use cases and success stories to discover.

The benefits of a champions network:

Lead by example

Champions can demonstrate value locally across the organization. From delivering end-user training and support to connecting Webex Boards with localized use cases to drive real business value.

Empower your users

Give your champions everything they need to succeed across the organization. From training resources to rewards, empower your champions to take real ownership of adoption activities.

Get authentic and real-time feedback

Bring your champions together to discuss what is going on and how users are perceiving Webex Boards. Solve problems together and take resolutions back into the organization to deliver success.

Grow adoption through success

Share your success stories with your champions and take those into the organization to demonstrate the value of Webex Boards. Highlight the outcomes and the people who make good things happen.

01. Webex Board:
Large remote meeting

We’ve written twelve compelling use cases that show you how Webex Boards can make your daily job easier. Spread the word to your colleagues by printing, emailing, or posting them on your intranet.