Get started

Your organization may install Webex for all employees, in which case you’re good to go! If they ask you to download Webex, follow these simple steps to get started.

Also available from here:

Step 1

Go to the download page.

Step 2

Download Webex for Windows, Mac, iPhone, iPad, or Android.

Step 3

Type your work email address.

Step 4

Click or tap Next.

Step 5

Open your email program.

Step 6

Click on Get started now in the email called Activate Your Cisco Webex Account.

Get to know Webex

Customize the app

Add a profile picture

A clear picture of you makes it easier for others to reach out to you.

Step 1

Click on your initials on the top left corner.

Step 2

Click on your initials in the window that opens.

Step 3

Select a picture.

Step 4

Change the email address to your name, just under the profile picture.

Tip

By clicking on the profile picture and clicking Settings you can customize even further.

To manage notifications, your camera, and audio settings, click on your profile picture and select Settings.

Notifications

Set your notifications to stay up-to-date.

Step 1

Click on Notifications.

Step 2

Select the notifications for your spaces, scheduled meetings, and calls.

Step 3

Select your notification sounds.

Step 4

Click Save.

Check your camera

Select which camera you want to use in calls and meetings if you have more than one connected to your computer (in-built, external).

Step 1

Click Video.

Step 2

Select your webcam from the drop-down list.

Step 3

Click Save.

Test your audio

Make sure it’s working properly and that you hear the audio notifications at all times.

Step 1

Click Audio.

Step 2

Select which device will be used for the microphone, speaker and ringer.

Step 3

Click Save.

Change your color theme

Choose the color theme that you find easier to read.

Step 1

Click Appearance.

Step 2

Select the theme that works best for you.

Step 3

Click Save.

To manage all your communication and collaboration needs, you can create teams and spaces. Here is how they differ:

Team

A team is a group of people who are connecting for a longer-term community, a larger project or business objective. Each team has a space called General that everyone belongs to. You can add any number of additional spaces to the team to divide up projects or priorities within the team.

Spaces

A space is a group of people who have been invited to work together. Spaces typically have names that describe what they’re for or are named after the people in them if they’re 1 on 1. A space can either be standalone or within a team. They can grow or shrink as needed.

When to use a team vs a space

	Typical activity	Typical duration	How to retire	Relationship	Do you need to control access?
Team	Distributed and diverse.	Mid to long-term.	Space moderators can archive teams, but not delete.	A team has a permanent Space named ‘general’ and any number of additional Spaces added by members.	The team creator is automatically made a moderator. Any team member can create a space within a team. Moderators control membership, assigning others as moderators and controlling team settings. Learn how.
Space	Focused and specific.	Short to mid-term.	If everyone chooses to leave the space, it is deleted.	A space may be standalone or within a Team.	By default, all members can invite others and change space settings. Moderation can be switched on to control membership and settings. Learn how.

Create a team

In Cisco Webex, teams help you keep everything organized by categorizing multiple Spaces under a common theme.

Step 1

Go to Teams.

Step 2

Choose the Plus icon, name the team, and click Create.

Step 3

Use the search bar to add team members. Enter a name or email address and pick from the results list. People get added to the General space automatically, but then can join any team spaces on their own.

Step 4

Click Create. To create more spaces for the team, click Create a space and add the space name.

Create a space

With Cisco Webex, you can interact 1-1
or you can collaborate with a group of people using spaces.

Step 1

Click the + sign next to the Search field.

Step 2

Click Create a space.

Step 3

Type a name for your space.

Step 4

Enter the names of people you want to invite.

Step 5

Click Create.

Tip:
Create a 1:1 space with a co-worker or client to have conversations, meetings, and share files anytime.
Create 1: many spaces to share files, chat and meet with your teams to keep project velocity at top speed.